A month‑end close that runs on a calendar, not on memory.
MavisWorks runs your monthly close against a documented checklist of reconciliations, reviews, open items and reports, so the month closes on a predictable date and every number has support behind it.
Close checklist
September close · status on business day 6
| Task | Owner | Status |
|---|---|---|
| Bank and card reconciliationsper bank and card statements | MavisWorks | Tied out |
| Payouts tied to depositsper payout reports | MavisWorks | Tied out |
| PMS-to-books tie-outper pms reports | MavisWorks | Tied out |
| Balance sheet reviewper balance sheet | Reviewer | Tied out |
| Open items needing your answerper open-items log | Your team | Open |
| Reporting packageper close checklist | MavisWorks | Review |
You are probably here because nobody can say when last month is actually finished.
Open item: Month-end happens whenever the reconciliations get done.
Open item: Open issues live in email threads and sticky notes.
Open item: Reports are rebuilt from scratch every month.
Open item: Errors found after the month was 'closed' mean reopening it.
Open item: On the 15th, it's still unclear whether last month is final.
Open item: Decisions wait for numbers that arrive too late to use.
Without a defined close, final numbers keep changing.
A close is the point where the month's numbers stop moving. Without a calendar, a checklist and a period lock, reports get revised after they are shared, owner statements are built on moving balances, and the same problems are rediscovered every month.
- A date you can plan around
- Leadership and owners know when reports arrive.
- Numbers that stay put
- Closed periods are locked, so reports do not change after they are shared.
- Problems that get solved
- Open items are logged with an owner and a due date instead of resurfacing.
How we run the close
The close follows a written checklist with a definition of done for each task, so progress is visible at any point in the month.
Not sure where your gaps are?
Start with a review. We identify what is behind and what doesn't tie out before recommending any ongoing work.
Get a Month-End ReviewStep 1: Set the close calendar
Tasks, owners and target dates are agreed around when your bank, channel and PMS data is available.
Step 2: Reconcile
Bank, card, clearing and payout accounts are reconciled, with the reports saved as support.
Step 3: Review
Balance sheet accounts are reviewed and the P&L is compared with prior months to catch misposted or missing activity.
Step 4: Resolve open items
Questions go on a shared log with an owner and a due date; your team only sees what needs its answer.
Step 5: Lock and report
The period is closed in QuickBooks Online and the reporting package is delivered.
What support can include
Scope is set with you after the review.
- Close calendar with task owners and target dates
- Task-level checklist with a definition of done
- Reconciliation workpapers for every account
- Balance sheet and month-over-month review
- Open-items log shared with your team
- Period lock in QuickBooks Online
- Monthly reporting package
- Owner statement review inside the close, where needed
Every engagement starts with a written scope. Nothing on this list is assumed until we have agreed it with you.
Who this is for
A good fit if
- You need books closed on a predictable schedule
- You produce owner statements or management reports monthly
- Your reconciliation issues repeat month after month
- You want a reviewer layer over your existing bookkeeper
Probably not a fit if
- You only need transactions entered, without review
- You are not ready to answer open items on a schedule
- Your books are far behind (start with QuickBooks cleanup)
Monthly close & reporting: common questions
What is included in a monthly close?
Reconciling every bank, card and clearing account, reviewing balance sheet accounts, comparing results with prior months, resolving open items, locking the period and delivering reports. The exact checklist is agreed during onboarding.
What reports do we receive?
A profit and loss, balance sheet, reconciliation summary and open-items list as a baseline. Property-level and owner-level reports are added where your setup supports them. The package is agreed during onboarding.
When will our books be closed each month?
We set a target close date with you during onboarding, based on when your bank, channel and PMS data becomes available. We don't quote a date before we have seen your process.
Can you work alongside our bookkeeper?
Yes. We can run the close and review layer while your bookkeeper handles day-to-day entry, with a shared checklist so handoffs are clear.
How is pricing determined?
Pricing is based on transaction volume, the number of accounts, the reporting package, owner statement complexity, and whether cleanup is needed first. After the Month-End Accounting Review you receive a written scope and price before anything starts.
Put a date on your month‑end.
The Month-End Accounting Review maps how your close runs today and what a documented calendar and checklist would look like.
What happens after you ask
Tell us about your month
A short form: your systems, portfolio size and what is not tying out.
Review session
We go through your reconciliations, owner reporting and QuickBooks file with you.
Written scope and price
A recommended path and a price, before any work starts. No commitment to monthly work.